Governmental Buyers:  Save Time & Budget Dollars with Govbidspec.com and Buyboard

With resources stretched thin, your staff’s day is packed with assignments. They simply don’t have the hours available to devote to time-consuming tasks. That’s when Caterpillar’s^® governmental website, GovBidSpec.com, can help your agency save not only time, but budget dollars as well.

GovBidSpec.com is your single source of information for the North American governmental buying process, helping your staff efficiently specify equipment needs by developing a well-defined Request for Proposal (RFP).

Benefit of GovbidSpec.com

• Access to quick information about all Cat^® product families and Life Cycle Costing resource.
• Efficient tool for all users, regardless of their computer expertise or prior experience-developing Request for Proposal (RFP).
• Technical specifications are written in bid-language format, reducing the time and effort required for developing a custom bid request.
• Quick access to product and financing information also speeds the proposal development process.
• Provides the ability to access local Cat dealers for additional information regarding future equipment purchases.

Life Cycle Costing evaluates owning and operating expenses throughout a machine’s working life. It puts numbers on the uncertainties of the real world – a world where equipment needs to be repaired and maintained and depreciated, and where sudden surprises can wreak havoc with your budget. Life Cycle Costing takes into account all the costs of operating a piece of equipment, not just the initial purchase price.

Click here to view the Life Cycle Costing Brochure.

Customizable bid specifications easily accessible online

When it’s time to solicit bids for the purchase of equipment, your agency typically knows the functions a given machine must perform, its approximate size, features and work tool attachments that would be needed.

If you know what you want, it’s a waste of your time to download all the machine specifications and options, and then modify them to fit your needs.

Caterpillar^® has introduced a customizable bid specification option at the governmental Website GovBidSpec.com. With this feature, you select the machine model you want, work thought the configuration options one at the time and download a bid specification in either Microsoft Word or Microsoft Excel format. The bid specification exactly matches your needs with very few modifications required.

To speed the process along, you also have the ability to send your configuration request directly to your Cat Dealer for a price quotation.

Accessing the customizable bid specification option is a snap. Simply visit GovBidSpec.com, select the machine family and model you are interest in and click on “Build & Quote” option on the right hand side of the page.

The next step is choosing the options you’d like from various drop-down menus. At the end of the process, you can download your newly created specification from a link at the top of the screen.

Log onto GovBidSec.com to see for yourself how simple it is to customize your equipment bios.

Texas Governmental Purchasers:  Join BuyBoard!

Buying Caterpillar products and services from HOLT CAT is just a click away. Now Texas governmental agencies can purchase quality Caterpillar equipment through buyboard.com, an on-line purchasing cooperative administered by the Texas Association of School Boards and endorsed by the Texas Municipal League (TML) and the Texas Association of Counties (TAC).

Each product and service on BuyBoard has been carefully and competitively bid and awarded based on Texas statutes, eliminating the need for your organization to go through the bidding process. BuyBoard is saving time and money for schools, municipalities, counties and other governmental entities throughout Texas.

Internet-based online purchasing cooperative

Internet-based technologies were used to create a single source for product and awarded contract information. BuyBoard's secured website allows members to make confident buying decisions and streamline the purchasing process.

The BuyBoard’s simple format allows point-and-click access to detailed product descriptions. With this information a HOLT CAT sales representative can prepare a qualified BuyBoard quote. When the machine purchase is fully approved, a purchase order is created and transmitted electronically to BuyBoard.

How the BuyBoard system works

All items and catalogs posted on BuyBoard have been competitively procured and awarded by the cooperative’s Board of Trustees based on Texas Statutes. This eliminates the need for members to go through the bidding process on their own.

The end result is a reduction on administrative efforts while maintaining compliance with competitive bidding requirements.

BuyBoard Features

• View electronic catalogs of available products.
• Use keyword searches to locate products and services.
• Create and send purchase orders electronically.

BuyBoard Objectives

• Facilitate compliance with state bidding requirements.
• Identify qualified vendors of goods and services.
• Relieve the burdens of governmental purchasing.

Functions

HOLT CAT® is a participating member in the BuyBoard cooperative.  To learn more about BuyBoard and how it can work for you, contact a HOLT CAT sales representative or email us at bidoncat@holtcat.com.